Pre-Conference/Meeting Checklist Web Form
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* Denotes Required Fields
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It is our objective to make certain that you have a successful event, and pre-planning
is a critical component in achieving that objective. To that end, we have developed
this "Conference/Meeting Planning Webform". We hope you find it to be a useful tool
and while it addresses most issues that arrive in holding an event at the Complex,
it is not all-inclusive. Please do not hesitate to ask questions or make suggestions
or recommendations as you use this form.
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Name of Event:
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Date of Event:
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Setup Time:
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Actual Start Time:
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End Time:
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General Purpose and Brief Description of Event:
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Contact Person:
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Telephone - Office:
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Cell Phone:
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Email:
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Event Location:
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Expected Attendance:
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Number of Tables:
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Rectangle - 2' 6" X 8' (seats 8)
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Round - 6' (seats 8)
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Number of Chairs:
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Theatre Style
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Classroom Style
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Will you need any of the following? Please check for Yes.
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Registration Table:
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Number of Tables:
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Location of Table:
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Number of Chairs:
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Skirting needed:
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(For registration tables only)
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Podium:
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Microphone:
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How Many
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Location
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*Only 3 mics are available per room. To rent additional mics please contact JP Lilley
at (717) 238-8123.
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Of the above technology, what if any, do you need hooked up to a PA System?
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Extension cords:
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How Long
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How Many
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Projection Screen:
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(Note: Projector not available as rental item)
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Require Internet Access:
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*Internet access available ONLY in the Banquet Hall, VIP Lounge, & Skybox
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Flags:
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(Normally placed at or near the head table or on stage.)
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Comments:
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Coat Rack:
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Curtains for back drop:
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*120 feet of Pipe and Drape available, inside the PA Preferred Banquet Hall and
VIP Lounge only
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Raised Floor:
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Stage
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Platform
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Location:
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Size:
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Height:
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Ramp in addition to steps:
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What will be placed on the stage or platform?
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Is the Farm Show providing our stage, or an outside vendor/decorator?
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Signage:
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Comments:
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Are you working with a decorator?
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Name:
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Phone:
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Will you have food at your event?
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If Yes - Check all that apply:
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Please Note:
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* Service Charges apply to any and all special equipment. (i.e. Podium, Microphone,
Screen, Stage or Platform...
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* The PA Farm Show Complex DOES NOT provide linens for your tables. Please contact
Boston Culinary Group for linen service.
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* A room diagram and a time schedule are REQUIRED so we can assure prompt and accurate
event preparation. This is necessary in order to guarantee holding this meeting
space.
**Room Diagrams are available here:
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Meeting Rooms (PDF)
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Meeting Rooms (XLS)
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Sale Arena Floor Plan (XLS)
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If you have any questions concerning the use of our meeting rooms, please contact Doug Cleckner in the Farm Show Administrative Office (717) 787-5373 ext. 252
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General Comments:
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Catering Services
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We are in the business of renting event space and related services such as tables and chairs, utilities, Internet services etc. We do not directly provide food and beverage services as those services are provided by the Boston Culinary Group through an exclusive contractual agreement. If you plan to include food and beverage services as part of your event, please contact Mike Kemnitz with the Boston Culinary Group at (717) 233-3120, or by email at mkemnitz@bcginc.com
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***You are not permitted to bring your own food items.***
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If at any point during the planning process for your event, or during the actual event, you have a question or concern, please contact Doug Cleckner directly at (717) 787-5373 or dcleckner@state.pa.us or any member of our management team.
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6. Submit your information
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